Managing My E-Mail Account

Bid documents are automatically sent to your e-mail as a PDF file. Some clients may receive a large number of bid documents each day which can easily fill up your mailbox.

We can provide additional e-mail accounts specifically for receiving bid documents. This will free up your current e-mail account for regular business communication. There are no costs for these additional e-mail accounts. These additional e-mail accounts are set to receive bid documents. You can not send from these accounts.

Your current browser's e-mail system will allow you to add multiple e-mail accounts and provides an effective method of managing large e-mail accounts.

Please contact us at HelpDesk@Prime-Vendor.com to request additional e-mails. We will require your client number.

Additionally you can establish multiple clients to receive bid documents. Bid document receipt may also be organized on a geographic basis for outside sales teams.

The following are instructions on how to set up your Internet Explorer account to accept additional e-mail clients.

If your ISP e-mail account is to small, we can provide an additional e-mail address to avoid returned e-mails. The following instructions are for Outlook Express on Internet Explorer. This allows you to use multiple e-mail accounts. You will keep your current ISP e-mail address, and use this additional address for your bid documents. Outlook Express allows you to quickly change from one e-mail account to another. We will use your user name as originally registered with us. If you require technical support call us at 1-800-746-9554.

Start Outlook Express.

After Outlook Express loads up, click on the Tools selection on the menu bar. Then click on the word Accounts on the menu box that drops down from the word Tools. This will bring up the Internet Accounts dialog.

In the Internet Accounts window, click on the Mail tab

To add a new email account, press the Add button.

After pressing the Add button, click on Mail in the selection window that comes out at the right.

In the window that comes up after clicking Mail, you will be asked to enter your display name. You may enter any name that you like here. Enter your chosen name then press Next.

In this window, click on the first radio button and enter your assigned email address. Then press Next.

Have incoming mail server set to POP3. Then enter vendormail.prime-vendor.com in both fields in the E-mail Server fields, next press Next.

Enter your assigned account name and assigned password then press Next.

Note

The account name will be 'assigned user name'@bids.prime-vendor.com
The assigned user name in this example is 'username' so the account name will
be: username@bids.prime-vendor.com
Do not leave off the @bids.prime-vendor.com

At the point the email account is setup. Press finish to return to the Internet Accounts window.

Once back at the Internet Accounts page, your new account will be listed. Press Close to return to the email program.

After the account is setup, the user may check all of or just part of the users email. To do so, press the Send/Receive button on the toolbar and choose the account to check email for.

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