Government

Since 1995 Prime Vendor has provided a bridge between federal, military, state, local and educational public sector agencies in the North America and the commercial vendor community

We deliver sales opportunities and historical contract history to commercial vendors eager to participate in public procurement sales opportunities.

Prime Vendor offers it’s services to public sector agencies as (SaaS) Software as a Service. Our programs allow state, local and educational agencies to control and mange their own respective agency programs.

Supplier Management

Suppliers must register and are subject to your agency approval for participation. Vendor registration is an easy step by step process collecting all pertinent supplier information. Commodity and service profiles, federal tax identification, insurance certificates, and diversity profiles.

Supplier Database

Suppliers that register with your agency are unique to your facility. You may during any bidding event open your bidding to a general pool of suppliers independent of your registered vendors. The Prime Vendor program has more than one million suppliers within it’s general pool of vendors.

Supplier Notification

Vendors are automatically notified about matching opportunities based on their commodity profile. Buyers may also communicate through messaging.

Bidding and eBidding

We provide you numerous bidding options. Traditional delivery of hard copy bid documents to online secure formal eBidding events. Select from; Invitation to Bid Request for Proposals Request for Quotation Request for Information Formal Sealed Bid Sole Source Requests. All supplier participation is listed in the Plan Holder list.

Bid Evaluation and Award

Online eBidding events can be evaluated in the program. The system provides a spreadsheet type analysis of supplier responses.

eCatalog

The Prime Vendor program maintains an agency specific contracts catalog. Strategically sourced contracts can be enabled as catalogs for simple shopping cart ordering. Shopping cart ordering allows for online or offline fulfillment with printable formats. Complete online order history, including audit trails on all approval steps.

eCatalog Creation

Award notification is sent to the supplier identifying all or specific items award on the bid. Suppliers create the catalog listing with item images, product literature, warranty information, material data safety sheets if applicable. Once completed buyer reviews information online for compliance and locks the catalog eliminating supplier future access. Multiple suppliers can be associated with a consolidated contract.

Co-Operative Contracts

If you are the lead agency responsible for a contract that will extend to multiple agency’s, your Prime Vendor eCatalog can display your contract in one to hundreds of participating agencies in minutes. Each agency’s order protocol will be unique to their respective agency.

Requisitions, Purchase Orders, and Approvals

Suppliers that register with your agency are unique to your facility. You may during any bidding event open your bidding to a general pool of suppliers independent of your registered vendors. The Prime Vendor program has more than one million suppliers within it’s general pool of vendors.

eSourcing

Prime Vendor maintains two supplier eCatalogs systems.. Active contracts competitively negotiated by public agencies and the Federal GSA program, and the Supplier’s commercial catalog which represents all their product or service capabilities.

Commerce Network

Our Commerce Network program is software program that facilitates online transactions between two or more divergent financial software systems. The program allows your agency’s financial program or ERP software to communicate and transact purchase orders, invoices and other business documents with suppliers. The program communicates with EDI, XML, iDocs, and other divergent software seamlessly.

Receipt of Goods

Prime Vendor provides a Receipt of Goods module which allows agency departments to record and document receipt of goods or services anywhere in your organization. The program is bidirectional allowing suppliers to notify buyers or receiving departments of potential back orders, or other issues with pending shipments. Orders can be received in the system, document date, time, and receiving person and automatically supply the documentation to your accounts payable department. Record and document courier deliveries at the reception desk to truck load shipment in the receiving department. Suppliers can be instantly informed of product shortages, or damaged or rejected products.

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